Saying goodbye with grace: The resignation letter for loyal employees

by Andrew Childerley

Saying Goodbye with Grace: The Resignation Letter for Loyal Employees

So, you've landed that dream job – congratulations! But before you head off to celebrate, there's one important step left: letting your current employer know you're moving on. As a loyal employee, you want to do this with respect and professionalism.

Since 2005, we've supported candidates with their exit plan and hope this guide helps you craft the perfect resignation letter, one that shows your appreciation for your current company while paving the way for a smooth transition.

Expressing gratitude:

It sounds simple but start by thanking your manager and the company for the opportunities you've been given. Mention specific projects, skills you've developed, or positive aspects of the work environment. This personal touch shows you value the time you've spent there.

Keeping it professional:

While you can be honest about the new opportunity aligning with your career goals, there's no need to go into detail. Focus on the positive aspects of the move, keeping the tone professional and courteous.

Offering a helping hand:

Even though you're leaving, demonstrate your commitment to the team. Offer to help with the handover process, train your replacement, or complete any outstanding tasks. This shows you're a team player and willing to go the extra mile, even on your way out. In turn, it may help with the speed of reply to a reference request from your new employer.

Structure and formalities:

  • Heading: Include your name, contact information, and the date.
  • Salutation: Address your letter to your manager or supervisor by name.
  • Resignation statement: Clearly state your intention to resign, mentioning your last day of employment according to your notice period.
  • Body paragraph: Express your gratitude, briefly mention the new opportunity, and offer to assist with the transition.
  • Closing: Thank them again and express your best wishes for the company's future success.
  • Signature: Include your signature if sending a physical copy.

Here's an example to get you started:

Dear [Manager Name],

Please accept this letter as formal notification that I will be resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day], in accordance with my notice period.

I would like to express my sincere gratitude for the opportunities I have been given during my time at [Company Name]. I've particularly enjoyed working on [Specific Project] and appreciate the support I received to develop my skills in [Specific Skill]. I'm leaving to pursue a new career opportunity that aligns with my long-term goals.

I'm committed to ensuring a smooth handover and am happy to help train my replacement or complete any outstanding tasks. Please let me know how I can best assist you during this transition.

Thank you again for everything. I wish you and the company all the best for the future.


[Your Name]


  • Proofread carefully before sending the letter.
  • Keep a copy for your records.
  • Consider delivering the letter in person, along with the electronic version.

The key is to ensure you leave on a positive note, maintaining strong relationships and burning no bridges. 

Now, go forth and celebrate that new job with confidence!


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