Property Management Coordinator

We're seeking a Property Management Coordinator to support a leading commercial property management company operating in the UK's thriving science cluster. If you have a background in property management with an organised and proactive approach and a passion for supporting dynamic environments in cutting-edge scientific buildings - we have the career opportunity for you!

This isn't just about managing properties; it's about creating assets with bespoke research facilities where blue-chip science companies can innovate and flourish. Going beyond standard workspaces to deliver truly tailored working environments.

In this pivotal role, you'll be instrumental in ensuring the smooth and efficient operation of facilities, providing essential support to a seasoned property management team. Looking after building assets across the UK.

What you'll do:

Utility Management: Coordinate monthly recharges of utility services to customers, working closely with suppliers, site teams, and consultants.
Supplier Relations: Set up new suppliers and manage key supplier relationships.
Document Management: Upload relevant finance, health & safety documents, and Planned Preventative Maintenance (PPM) reports to applicable online portals.
Operational Support: Review key dates and activities, ensuring timely instruction of relevant suppliers to complete actions.
CAFM System Management: Oversee the general management and updating of our Computer-Aided Facilities Management (CAFM) systems.
New Site Mobilization: Support the property management and mobilization teams in the setup of all new sites, with a particular focus on document management and handover phase from development.
Financial Administration: Issue purchase orders through specialised system and conduct regular audits of financial coding to ensure accuracy.
Administrative Excellence: Provide comprehensive diary management, linking into supplier management and scheduling regular meetings with suppliers.
Stakeholder Engagement: Attend tenant meetings to support accurate record-keeping.

What we're looking for:

At least 12 months experience working inhouse Building management or a Commercial Property consultancy
You're detail-oriented, methodical, and adept at managing multiple tasks simultaneously.
A Proactive & Self-Motivated who takes initiative and anticipate needs, ensuring everything runs seamlessly.
You can communicate clearly and effectively with suppliers, colleagues, and customers.
Experience with property management software and CAFM systems is highly desirable.
You're comfortable working in a fast-paced environment and adapting to evolving priorities. Visiting sites across the UK.

What's in it for you?

You'll be part of a forward-thinking company at the forefront of supporting scientific innovation in the UK. Offering a dynamic work environment where your contributions are valued, and you'll have the opportunity to make a real impact in future success. Providing excellent career opportunities as the business continues to grow.

Ready to apply?

If you're a highly organised Property professional looking for a challenging yet rewarding role in a unique sector, we'd love to hear from you!